Sustainability Policy

Vision Statement

We believe in using resources wisely as we create compelling event experiences. Our attention to environmental, social and economic responsibility includes working within the law and voluntarily exceeding legal requirements in order to be innovative and demonstrate leadership on the issues that are important to us and our stakeholders. As we design experiences, execute events and evaluate our success we are able to choose every day in big and small ways how our actions and words build a better quality of life for our employees, clients, event participants and suppliers.

Scope

This policy covers:

  • Surfers Paradise Alliance’s values and operations as a company;
  • Our key business activity which is event creation and management.

Every event we manage is different and as such, we do not set out a rigid set of requirements to sustainability.  Instead, we provide guiding principles that aid the team’s planning and decisions.

Area

Objective/Commitment

Environmental

Energy

Our company

  • We place all computers into energy saving mode when not in use and switch off at the end of the working day
  • Our office is lit by ample natural daylight and low energy fluorescent lights, and we turn off when not in use
  • All electrical equipment purchases must be rated as energy efficient
  • We minimise our use of air-conditioning and heating and promote natural air flow

Our events

  • We seek event venues and spaces /areas where it’s possible to utilise and share existing infrastructure such as lighting and toilets
  • We request energy efficient options for AV requirements (e.g. LED lighting) wherever suitable
  • On site at events, our staff check lighting and equipment are turned off when not required
  • We design events to use existing power supplies to reduce the need for generators
Waste

Our company

  • We look for recycled options in our procurement, and recycle as much as we can
  • We reuse single sided paper where possible
  • We recycle all of our office paper, card, glass, cans and printer cartridges
  • We encourage digital distribution and filing of documents

Our events

  • We ensure that as far as possible, all recyclable waste from events is recycled
  • We recommend the use of electronic communication methods as much as possible, such as for event invitations and bookings
  • We seek to reuse event materials as much as possible including the design of signage ensure opportunity for  reuse eg not including the event date on banners
Transport

Our company

  • Our office location is accessible by public transport  and a Go Card is provided   for work use by staff (tram, bus)
  • Wherever possible, staff travel on foot or by public transport to events and meetings or carpool when travelling to and from meetings
  • We encourage telephone or virtual meetings where possible

Our events

  • Our venues and locations are accessible via public transport, and welcoming to guests arriving by bicycle or on foot
  • We aim to provide guests and suppliers with information and encouragement to enable them to travel in a sustainable manner to our events, including public transport and walking directions
  • Our choice of suppliers is influenced by businesses based in the Gold Coast LGA
Water

Our company

  • Our toilets minimise water usage

Our events

  • We try to ensure event spaces can be cleaned through normal street cleaning schedules

Social

People + Culture

Our company

  • We have a formal equal opportunities policy covering staff, clients and event guests.
Local suppliers

Our company

  • When ordering stationery, office equipment and printing, we prioritise the use of suppliers in the Gold Coast LGA

Our events

  • We prioritise the use of suppliers in the Gold Coast LGA
  • When ordering merchandise and/or event materials   we will look at where the item is produced and how it is transported
  • When ordering catering we utilise local providers and prefer and request produce that is sourced from Australia and from sustainable sources, where possible
Equality and Diversity

Our company

  • We have a positive office culture that recognises the contributions made by all staff
  • Our office is fully accessible

Our events

  • We assess venues we use to check that they are comfortable, welcoming and accessible for all guests. In this we check for wheelchair access but also consider access for partially sighted and hard of hearing people, and look for rest areas.
Community Impact

Our company

  • We regularly support events, activities and our neighbours in the Surfers Paradise precinct
  • We have links with the event management courses at local universities and support their students by offering work experience

Our events

  • We assess our events for potential risks of negative impacts on local communities, such as congestion, litter or noise pollution, and implement the necessary measure to minimise these
  • We communicate with local residents about our events and provide a complaint line for any issues
  • We look for ways that our events can have a positive impact on the community

Reporting

* We will externally report on our progress against these goals annually.

* Internal management reviews will be held annually.

* Departmental reviews will be conducted 6 monthly.

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